VR Corner
An attraction within a larger event. It's open for hours: people drop by, play for a few minutes and move on. It is sized by stations and by duration, from two hours.
From €900 excl. VAT · two stations, 3 h base
Virtual reality
for your event
What are you
organising?
We bring the Virtua experience to the place where your event is held: a trade fair, an office, a school or a town festival. The proposal adapts to the space, the pace and what you want to achieve.
For your team
A company day, a team building session or an internal celebration.
For your client or your venue
Agencies, DMCs, hotels and venues that stage events for third parties.
For your celebration or your community
Town festivals, educational centres, weddings and open events.
Haven't decided on a format yet? Tell us your idea and we'll help you shape it. Nothing needs to be decided yet.
From €900 excl. VAT. This page has everything you need to get an idea before you contact us.
We've already
done it off-site
Castellterçol Town Council entrusted us with its town festival.
Some of those who have hired us
- V-print
- Apartevents
- Top Cable
- Escola Mestre Pla
- Barcelona Events
«All the feedback we received from the people who took part in the activity you organised has been very good, a great service. Many thanks, and see you next time.»
All the feedback we received from the people who took part in the activity you organised was very good: great service.
Castellterçol Town Council
Is yours similar? Tell us about it and we'll tell you how we'd set it up.
Four formats,
and they can be combined
They aren't a menu of mutually exclusive options. Combining two at the same event is the norm.
Station-based private event
An organised activity for the whole group, in turns. It's quoted per group, not per person: the equipment, setup, transport and staff are the same whether thirty or forty people come.
Free-roam
You play moving around the space, with no fixed spot. ⭐ And here's something surprising: room scale is the limitation of our centre, because our rooms are small. Outside, with space, both configurations fit.
Depending on floor area and rounds · quoted separately
Custom content
A script of your own that doesn't exist in the catalogue, designed around what you want to say. It comes with a separate production quote.
Already know which one fits? Tell us about your event and we'll size it with you.
How many people pass through,
and how many take part
The event attendance is not the same as the number of simultaneous players, the total participations or the expected waiting time. A conference of 300 people with a four-station corner is a perfectly valid request: what matters is how many people will pass through.
216
participations in one afternoon, with eight stations and three hours open
The cycle of a VR corner is 5 minutes: three of experience and two for fitting and hygiene. That's how we work out how many people pass through.
| Stations | 90 min | 2 h | 3 h |
|---|---|---|---|
| 2 | 27 | 36 | 54 |
| 4 | 54 | 72 | 108 |
| 6 | 81 | 108 | 162 |
| 8 | 108 | 144 | 216 |
These are estimates based on the real cycle of the activity, not a guarantee. In the specific proposal they are adjusted to your event.
And this is what really happened
Castellterçol, town festival. Three hours of activity for the town's teenagers. About 150 people came through.
Do the numbers work for you? Tell us how many people you expect and we'll adjust it to your event.
We bring it, set it up
and pack it away
-
−2 h
We arrive and set up
We need access to the room two hours beforehand. Nothing more.
-
0
Doors open
The first group comes in. From here on, continuous rotation.
-
every 5 min
New people come in
Three minutes inside, two for the changeover.
-
+30 min
Nothing left behind
Half an hour after closing, the room is as it was.
During the activity there are Virtua's own monitors, always included, who look after the guests, explain things and manage the rotation. They work in Spanish, Catalan and English.
Everything runs on standalone headsets. That's why it can be set up in two hours: no cables on the floor, no reliance on the venue's Wi-Fi and no breakdowns.
Do you have a date in mind? Tell us and we'll check availability.
You provide the room
and the power sockets
And not much else. The measurements below are the ones we usually work with.
The metres, by format
- Per station (room scale)
- 3 × 3 m per station. Around 110 m² for eight stations, and 150 m² for twelve with a waiting area.
- Free-roam
- A clear area for each group, from 6 × 6 m to 10 × 10 m.
- Power
- Power points spread around the room.
- Wi-Fi
- It's advisable, but if there isn't any, we provide it ourselves. The content works without internet.
What we're looking for is an open, clear room. If you're not sure your space will fit, send us the measurements and we'll take a look.
You provide the space.
We provide everything else.
equipment · transport · setup · operation · monitors · collection
From €900,
excl. VAT
It's a two-station VR corner with a three-hour base. From there it depends on the stations, the hours and the travel, and the quote is prepared for each event.
The extra hour and the travel hour are €250 excl. VAT each. Travel is calculated for each event, with no distance limit: we work across Spain.
What's included and what isn't
What's included
- Headsets, licensed content and all the equipment.
- Transport, setup, operation and collection.
- Our own monitors throughout the whole activity.
- Hygiene between users and spare equipment on site.
- Screens, when the format calls for them.
What isn't included
- Venue hire, furniture, catering and hostesses.
- Audiovisual production unrelated to VR.
- Bespoke content, which comes with a separate production quote.
Is this useful as a reference? Tell us what event it is and we'll prepare a proposal with your own numbers.
What happens if
the date moves
Dates move and plans change. Here is what happens in each case, in writing, so you don't have to ask.
The conditions, one by one
- Date hold
- Free, with no expiry. If another request comes in for that day, you have 48 hours to confirm.
- Confirmation
- 40 % when you book. The rest, 7 days before.
- Minimum notice
- 3 weeks when equipment has to be rented.
- Cancellation
- More than 30 days before: refund or credit. Between 15 and 30 days before: 50 % is retained. Less than 15 days before: 100 % is retained.
- Change of date
- One change at no cost with more than 30 days' notice, subject to availability.
The scale reflects when the costs appear: two months before, there is no commitment to rent equipment or hire staff; ten days before, there is. It is not a penalty, it is a way of sharing the risk. And changing the date is free because an event is postponed far more often than it is cancelled.
Is there a condition that doesn't work for you? Ask us before you book and we'll look into it.
If you're putting it on
for a client
We work with people who organise events for others. Everything you need to put a quote together is on this very page: space requirements, set-up times, estimated participation and what each format includes.
We work with a net rate or with commission, whichever suits you better. Write to us and we'll sort out the details for your case.
If you prefer Virtua not to appear, it won't.
The event is yours. We bring the equipment and the people to run it.
What we need to give you a quote
To give you a quote we need: a date or window of dates, and the location · type of event and what you are looking for · number of attendees and how long they will be available · the space you have.
Trade fairs, town festivals,
schools and celebrations
We have set up at trade fairs and conferences, company events, local festivals, educational centres, hotels and private celebrations.
-
Trade fairs and conferences
An attraction inside your stand.
-
Company events
Team building without taking anyone out of the office.
-
Town festivals
Town councils, with a continuous flow of people for hours.
-
Educational centres
Event days, science fairs and the end of the school year.
-
Hotels and resorts
One more service, with no building work or permanent installation.
-
Shopping centres
Public spaces with lots of people passing through.
-
Private celebrations
Weddings, anniversaries and parties at your place.
If your case isn't on the list, tell us anyway: the proposal is sized by space and time, not by label.
If the celebration is at our centre, that is Groups. Here we are talking about bringing it to you.
The questions you ask us
before organising it
Yes. It doesn't need to be decided: with a first idea – what the event is, roughly how many people and around when it will be – we can already start putting the proposal together. If the day or the place changes later, it gets adjusted.
When the format calls for it, we bring screens so the audience can see what the person playing sees. That is what turns the wait into part of the show: people watch, comment and cheer from the sidelines.
No problem: the content works without internet and the headsets are standalone. Wi-Fi is convenient and, if there isn't any, we provide it ourselves. The setup doesn't depend on the venue's facilities.
It's assessed case by case. Tell us what the space is like – indoors or outdoors, the floor, the available area – and we'll tell you whether it's feasible and in what format. We don't rule things out as a matter of course: we review it with the facts in front of us.
The session stops, and that's it. Some people don't get on well with virtual reality; the catalogue is chosen so that this doesn't happen, because we avoid the titles that move the camera for you, which are the ones that feel worst. Our staff are right there the whole time and the session can be interrupted at any moment.
You don't need to know. Tell us about the event and how you'd like people to take part – a corner open for hours, an activity for the whole group, or both – and we'll size it ourselves, based on the time you have and the space available.
Yes, and it's the most common arrangement. At the same event there can be a corner open all afternoon and, at a set time, an activity for the whole group. We plan it according to the space, the resources and the dynamics of the event.
Yes. A script of your own, one that doesn't exist in the catalogue, is a separate development: it has its own scope, timeline and budget. Tell us what story you want to tell and we'll assess it.
Meta Quest 3 headsets, wireless and backpack-free, with spare equipment on site. Everything is standalone: that's why it can be set up in a couple of hours, with no cables on the floor and without depending on the venue's facilities.
That's normal, and it's not a problem. Most of the people who play with us have never tried it before. Our team explains the controls at the start and stays with you throughout the activity.
Because the price of an event depends on the format, how many stations are set up, how long it stays open and the venue. We publish the starting point – from €900 excl. VAT – and the rest is calculated by a person with your event's details in front of them, not by a form. We prefer that to giving you an automatic figure that then doesn't hold up.
Yes, with the net amount and the VAT itemised, made out to the company.
Yes. Write to us through the form, on WhatsApp or at eventos@virtuabarcelona.com and, within 24 working hours, you'll get an indicative proposal in writing or a call, with a person behind it.
We work with a net rate or with commission, whichever you prefer: write to us and we'll agree the details. And if you'd rather Virtua didn't appear in front of your client, it won't.
The minimum age is 10, which is the headset manufacturer's recommendation. Some specific games have their own higher recommended age, and you are told before playing.
We don't recommend the experience for people with photosensitive epilepsy, people who are pregnant or people with serious heart problems. If in doubt, write to us before booking and we will go through it with you. For accessibility needs, write to us beforehand and we will see how to adapt the experience.
The headset comes off and that's it. Nobody has to play out of obligation: taking the headset off takes a second, a member of staff is right there, and you can always try later, or not at all. At an event, there are also people who enjoy it just as much watching the screens.
You can play seated, although in some games being seated is a disadvantage compared with someone standing. What depends on the space – access, levels, toilets – you know far better than we do: tell us and we'll set it up where it works.
Yes. The Meta Quest 3 headsets have enough room to be worn comfortably with the vast majority of prescription glasses. If yours are very large, you will be more comfortable with contact lenses.
In Spanish, Catalan and English. Most of the games are available in Spanish and English and, because the experiences are very visual and intuitive, language is rarely a barrier.
For accessibility needs, write to us beforehand and we'll see how to adapt the experience.
Tell us about your event.
We'll help you shape it
You don't need to have everything decided. With a first idea we can start putting the proposal together.
If you call, we pick up the phone straight away. And however you write to us, within 24 working hours you'll have an indicative proposal or a call, with a person behind it.